50 W. LOCUST STREET
NEWARK, OH 43055
PHONE 740.345.9757
FAX 740.345.5141

Clerical Specialist 2

Licking County Government
Job Description
Agency:                Child Support Enforcement Agency
 
Minimum Qualifications:     
High School graduate or GED.  Ability to add and subtract.  Ability to read and interpret legal documents.  Ability to write routine correspondence.  Experience in typing or keyboarding.
 
Additional Qualifications (Agency/Dept. Qualifications):
Skills in organizing and following directions.  Ability to listen.
 
Hours:                   7:30AM – 4:30PM, M-F
Salary:                   $11.55 / hour (non-negotiable per union contract)
 
Duties:                  
  • Prepares routine, repetitive, basic correspondence (e.g. lists, address labels, letters, memos, forms); performs basic word processing functions according to specific and detailed instructions provided by various higher-level employees; and files correspondence, reports, records or other materials and / or enter data to update routine computer files. 
  • Schedules court hearings for attorneys and for paralegal for Administrative Support and Administrative Paternity hearings; operates computer merge lists for Administrative Paternity and Support hearings; operates computer to produce a variety of documents and correspondence for the legal division staff attorneys (e.g. modification entries, emancipation entries, judgment entries, ex parte orders, letters of transmittal, summons and subpoenas etc.); assists the legal division in the preparations of cases and all appropriate internal parties.
  • Provides additional clerical support as needed according to specific detailed instruction as provided by higher-level employees; answers and directs telephone calls from clients or other agency members; operates, maintains and makes minor repairs to office equipment; schedules appointments, meetings, hearings and interviews as directed.
  • Distributes (e.g. faxes/mail/e-mail) documents and ensures timely distribution of legal material to appropriate parties; enters all relevant case-specific information and or actions on the appropriate State Enforcement Tracking System (SETS) screens; assists in maintaining attorney’s calendars and the Case Referral List (CRL) database and completes related paperwork; receives, screens and verifies information submitted to legal division; compiles information to prepare and maintain statistics on various programs and services for legal division.
  • Sends and receives outgoing and incoming mail for agency; delivers and retrieves documentation to / from courthouse as necessary; files, copies, distributes, collates and retrieves records and documents; maintains and / or updates records and files; scans all appropriate legal files into document imaging system; confers with and / or forwards information to appropriate personnel according to established procedures.
  • Remains informed of current development and procedures pertinent to duties; may be required to attend seminars / training.
 
Application Procedures: Employees wishing to apply for the posted vacancy shall submit a letter of interest.  A letter of interest shall include a resume and a cover letter indicating qualifications in detail.  All other applicants must submit a completed application, resume and cover letter.  Please submit to the Human Resources Department, 20 South Second Street, 3rd. Floor, Newark, Ohio 43055 between 8:00 a.m. and 4:30 p.m. daily.  Applications can be obtained in person in the Human Resources Department or printed from the website at www.lcounty.com.
 

Licking County is an Equal Opportunity Employer

 
 
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