Accounting & Operations Coordinator

Accounting & Operations Coordinator - Johnstown
Manufacturing | Accounting | HR Support | Purchasing | Inventory
Job Summary
We are seeking a detail-oriented and organized Accounting & Operations Coordinator to join our manufacturing team. This role serves as a key support position for Finance, Human Resources, Supply Chain, and Plant Operations. The ideal candidate will thrive in a fast-paced environment and enjoy a variety of responsibilities including accounts payable, accounts receivable, payroll reporting, purchasing support, inventory coordination, employee onboarding, and general office administration.
This is an excellent opportunity for candidates with experience in accounting, manufacturing administration, HR support, office management, bookkeeping, purchasing, inventory control, or operations coordination.

Key Responsibilities
Accounting & Finance Support

• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Assist with month-end, quarter-end, and year-end financial closing activities.
• Prepare financial reports, reconciliations, and accounting documentation.
• Support labor cost reporting and workforce analytics.
• Assist with budgeting, cost tracking, and manufacturing performance reporting.
• Maintain accurate accounting records and documentation.

• Manage employee timekeeping and attendance tracking.
• Coordinate staffing agency reporting and workforce metrics.
• Assist with new hire onboarding, orientation, and employee paperwork.
• Manage employee badges, security access, lockers, and service requests.
• Support employee engagement and recognition programs.
• Provide general administrative support to plant leadership.

• Enter and manage Purchase Orders (POs).
• Update production logs and operational records.
• Confirm and update supplier and customer orders within ERP systems.
• Maintain inventory records and support cycle counting activities.
• Participate in annual physical inventory processes.
• Coordinate sample preparation, packaging, and shipments.
• Process FedEx and other outbound shipments.
• Provide backup support for production label printing.

• Coordinate meeting logistics, visitor accommodations, and catering orders.
• Maintain office supplies and administrative records.
• Support special projects and continuous improvement initiatives.
• Cross-train and assist team members as needed.

• Associate or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain, Human Resources, or a related field preferred.
• Equivalent work experience may be considered.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and prioritize multiple responsibilities.

• Experience in manufacturing, production, distribution, or logistics environments.
• Experience with Accounts Payable and Accounts Receivable.
• Experience with ERP systems such as SAP, Epicor, Ariba, Oracle, or similar platforms.
• Experience with payroll administration, workforce reporting, or HR support.
• Knowledge of inventory management and purchasing processes.
• Power BI experience is a plus.

• Frequently stand, walk, bend, and move throughout office and manufacturing environments.
• Regularly lift up to 25 pounds and occasionally up to 50 pounds.
• Ability to work in both office and production floor environments.

• Stable manufacturing company with growth opportunities.
• Diverse role offering exposure to Accounting, HR, Operations, and Supply Chain.
• Collaborative team environment.
• Opportunity to develop skills across multiple business functions.
• Competitive pay and benefits package.